Event Safety Management
It is naturally more difficult to plan for unknown variables, but safety procedures should be put in place and well-documented. For every event, you’ll need a documented safety plan, detailing the hazards and the ways you’ll eliminate or reduce those hazards.
You’re likely feeling the pressure of planning the actual event – to the point where other factors including security may go by the wayside.
Secure your event and have happy customers.
The complexity of the event will determine the length and thoroughness of your health and safety risk assessment. For a simple event, a standard risk assessment is sufficient, addressing specific issues that may arise at the event – that would endanger any staff, any people attending the event, and any members of the public/anyone who could be impacted.
For complex events, you may need an event safety management plan when conceptualising the event. You could also hire a safety adviser to make sure that all ideas are considered.
Take all measures to reduce possible risks and threats
Managing and mitigating risk at your event involves identifying what could go wrong – within reason – and putting measures in place to make sure those risks are lessened or eliminated, if possible. This may include bag searches, armed guards, patrols and even law enforcement as a backup if the event is on that scale.
Implement an emergency plan that covers all aspects and possible threats
Every event safety plan needs an emergency plan in case there’s a need to evacuate, in case of a fire, or any other circumstances. You want to train staff on what to do in case of emergency, decide who will act, how you will let people know about the emergency, who will make statements about the incident to the authorities and emergency services. You’ll also need a contingency plan as part of your safety plan. The contingency plan should be discussed with the security group you’re working with, as well as emergency services. They should have a copy of your finalised plan. They will need to know, for example, the number of guests and staff and their names, if possible, as well as contact details for each. For lesser emergencies, there needs to be a first –line responders such as fire-fighters and paramedics – on site too.
A crowd management plan needs to be drawn up and implemented beforehand
When there are large crowds of people, safety is immediately compromised, so your event safety plan needs to include a way to control crowds. For example, if there are tickets sold at the door, how will manage large influxes of people in certain areas? Make sure you have a plan for ensuring that guests go where they should, and that there are no back doors or gates that allow people to go outside the event area where they could potentially be injured.
Published in Security and Safety